Work archive

Digital work archive in which data is saved and prepared in such a way that it can be actively worked with.

Tool for documentation, organization, research and presentation.

Functions:

Customizable documentation templates
Records / entries
Content and media

stored in one place
saved in original quality
Link video, audio, 3D

Own filing structure, with sets, smart sets and folders

Sorting
Search and filter functions

Content in three languages (DE, EN, FR)

Content and media

Importing files and media

Before files and media can be uploaded, a record / entry must exist. To create a record, click on this plus in the workspace.

This field will then appear in the Record window, where you can drag and drop your files or use the plus symbol to open your File Explorer to search for them.

Recommended image formats

You can upload all common image formats to kleio. However, not all formats can be displayed directly on the website. Files such as Photoshop files (PSD) or RAW images must first be converted into a suitable format before they can be displayed on the web.

These formats are supported on the website:

JPG / JPEG
PNG
BMP
TIFF

Linking video or audio files

You can upload and save video and audio files directly to kleio, but they cannot be played. You can upload such files in the same way as images.

So that you and your website visitors can watch your videos and listen to your audio files, you must first upload these files to YouTube, Vimeo or Soundcloud, for example.

You can then link from this platform to kleio and your videos and audio files can then be played - both in your account and on your website.

💡

kleio tip: You can adjust the settings for your videos on YouTube and Vimeo so that your videos are "unlisted". This means that the videos are not displayed there but you can still link them to kleio. (You can find out more about this for Vimeo here and for YouTube here).

To link a video or audio file in your kleio, click on the field under the plus sign.

A new field will appear. Here you can enter the link to your file.

Field to enter the link.

As soon as you have entered the link, the file will be displayed. Click on Link at the bottom right to save the file.

Preview the file.

With linked files, it often happens that kleio cannot generate an automatic preview image. A YouTube video is then shown to you like this, for example. You can then upload your own preview image if required.

Video file without preview image.

Automatic preview image and customize preview image

kleio automatically creates a preview image of your file in jpg format. If this is not possible, you can upload a preview image for your file yourself. The original image is stored securely and unchanged.

Display preview image and if not available, upload your own.

Add an alternative file name, copyright and caption

When you click on the image or file, the detailed view opens. Here you can give the file an alternative name, note the copyright and add a caption. If the file is made available for download, this alternative file name will be displayed.

Detailed view of the file.

Replace image or file

You can also replace images and files at a later date. For example, you can download a document, edit it and upload the latest version again. To do this, click on the circle with the replace symbol at the bottom right.

Replace file.

Download original file

You can also download your original images individually at any time. To do this, click on the circle with the download symbol at the bottom right.

Download original file.

Set preview image

If you only upload one image, kleio will automatically make it the preview image. This will be displayed first on your website and in the overview of all records. You can recognize the cover image by the selected star symbol ⭐ at the top left of the image. If you upload multiple images, you can select a cover image yourself by clicking on the star.

Cover image with selected star.

Move images and files to another folder

You can also drag and drop your files from one folder to another after uploading, e.g. from Gallery to Attachment.

Deleting images and files

If you want to delete a file, you can move your mouse over the image. A red box with a small dustbin will then appear. Click on it to delete the image.

Delete picture.

Best quality on kleio

You can also use kleio as a backup of your data. We recommend that you always import the best image.

There is a maximum volume of 2 GB per file or a maximum of 178,000,000 pixels or 16,000 x 16,000 pixels.

All your uploaded images and files can be downloaded again at any time. kleio automatically calculates the required formats, profiles and image sizes for exports and online publishing and creates a jpg copy. The original images remain securely stored.