Network / Collaborate
Participate in or initiate communities for people or projects - directly from your work archive.
Network and connect with other kleio users. Map your community with kleio, curate a digital group exhibition, initiate a research project or publish a collaborative library. Share your content with others and invite others to share their content with you.
Functions:
- Collaborate function - platforms / portals / communities
- Invitations
- Manage collaboration
- possible in three languages (DE, EN, FR)
Collaborate function
Platforms, portals, communities
With a joint presence as a community or as a digital exhibition, we artists and cultural professionals can strengthen each other and become more visible.
Thanks to the Collaborate function, several kleio users can easily publish their content together on one platform. Network and connect with other kleio users. Build your community with kleio, curate a digital exhibition or initiate a research project. Share your content with others and invite others to share their content with you.
With a kleio Collaborative Space, you can also map your network. In addition, clubs, associations, schools, etc. have the option of simply mapping their members, students, etc. There are no costs for the individual members of the community, as everyone can create a profile record with kleio free of charge and share it with the community.
Examples of this are
- Visarte Zurich uses kleio to map its members: https: //visarte-zuerich.kleio.com/
- muse-um Zürich uses kleio to map its member museums: https://muse-um-zurich.kleio.com/38_mitglieder
Invitations
Send invitation
Initiate platform
Click on Add Collaborators on the website/space to which you want to invite other users
This field will then open.
Click on Invite collaborator
The invitation field opens.
1: You can search for users here. Type in the name and users will be suggested to you. You can also select several at once. If the person does not yet have a kleio account, you can also invite them via their email address.
2: You can type in your invitation text here. Explain why you are inviting the person to the community and what record they should share with you.
3: Determine the contribution limit. How many records should the invited users be allowed to share with you? In a community, it is often only 1 record, namely the profile record. You can also adjust this afterwards.
4: Determine your dropset. The dropset is the place where all records that are shared with you end up. The best practice is to create a set called "Inbox".
When you later take care of the navigation of your website, make sure that your inbox set is invisible and cannot be seen on your website. You can find out how to do this here: Display status
This way, records shared with you will not appear directly on your website, but you can keep track of them through your inbox.
Now you can send your invitation! The users will be notified of your invitation by email.
Accept invitation
Join the platform
This is what the invitation email you receive in your inbox looks like. If you click on Accept invitation, the kleio registration form will open automatically.
If you don't have a kleio account yet, you need to create one first.
Log in to your account.
You will now see a new space on the right-hand side under Invited Spaces .
In this example, it is the Kulturverband Kunterbunt:
Click on Settings and the invitation will open:
You can now accept the invitation here.
Manage collaboration
As community initiator:in
Edit & Contact
1: You can write to the person again.
- For example, if the person still hasn't shared their profile record with you after a long time...
- or if you change your community and increase the contribution limit, for example...
- or when your community is ready and online and you want to inform the members
- ...
The last text sent always appears in the text field. If you click in the text field, you can change it.
2: You can adjust the contribution limit. If you want to have more records than planned. The person will only be informed if you write something in the text field!
3: You can change the dropset. The person will only be informed if you write something in the text field!
Manage shared records
In this example, six records have already been shared with me.
Now you can check whether the records correspond to what you need for your community (are they the profile records?) and drag & drop the records into the corresponding sets.
As soon as I have stored the records correctly, I remove them from the drop set. This way I always have an overview of which records have been newly shared with me and which I still need to check and classify and which I have already edited.
Manage collaborators
As soon as you have invited a user, they appear on the list.
You can click on Remind on the right to send the invitation again.
As soon as someone has accepted your invitation, the display changes.
You can now continue to manage your collaborators in this field.
1: Here you have an overview: How many people have I invited? How many have already accepted my invitation? How many posts (records) have been shared with me?
2: Here you can continue to invite people to your community as described above.
3: Here you can search your Collaborators.
4: Here you can see if someone has accepted your invitation. As soon as this green field appears, the person has accepted your invitation. You can also see how many posts the person has already shared with you.
5: This takes you directly to the invited person's website
6: Here you can contact someone again or change the settings.
7: Here you can remove someone from your community. All their shared records will then disappear.
As a collaborator
Understanding the new space
As soon as you have accepted the invitation, the space on the right-hand side will change.
You can now see the following:
1: Name of the Space that invited you.
2: Number of records you can share with the Space. (In this example 1)
3: You can click here to view the Space's website. You will also appear there.
4: This takes you to the Space settings. There you can determine the field selection. This is optional. You can find out more here: Customize fields selection
5: This is the field into which you can drag the records you want to share with the Space.
Share records
The field content you should share with the Space should be specified in the invitation.
In this example, the aim is to share the profile record with the Kulturverband Kunterbunt in order to appear there as a member.
Now click on your profile record and drag and drop it into the field in the shared space.
You can still edit the profile record in your archive. All adjustments are also made automatically in the shared space. In order for your profile to be visible online in the shared space, the owners of this space must publish your profile. It may therefore take some time for this to happen.
Please note that the space owner determines which field contents and tags are displayed as filters on the website.
Optional: Customize field selection
Click on Settings in the invited Space.
This field now appears:
1: Link to the Space
Here you will find the link to the Space to which you have been invited
2: Invitation text
Here you will find the invitation text.
3: Leave collaborative space
Here you can leave the collaborative space if you wish.
4: Standard selection
And here you can determine which of your field contents you want to share with the space you have been invited to.
Click on Standard selection
This page then appears. All fields with a black background are selected as published. In this example, the contents of the fields Label Description Date Content tags Is part of series Category Material & technique URL and Linked records are displayed. And all files in the Gallery section are shown.
If, for example, you do not want your field contents from the Is part of series field to be published on the invited space, you can deselect the field here