Export
Export formatted PDFs, CSV or Zip files - directly from your work archive.
Action menu
At the bottom left you will find the action menu. This requires a record selection. You can either create a set (this also allows you to determine the order) or select records directly. This will only display shared content.
In this example, I have selected a set ("My favorite dogs"). The export button appears in blue and I can choose from various formats using the drop-down menu.
Export PDF
With kleio you can easily export a PDF from your records.
Open the action menu and select PDF
This field now appears and you can further customize your PDF:
1: PDF format
2: Portrait or landscape format
3: Edit field selection
4: Field labels
5: Language
6: Resolution
7: Title of the PDF
Once you have made all the settings, you can click on Generate and your PDF will be created.
While kleio is preparing your PDF, you can close the box at the top right. As soon as the export is ready, a pop-up window will appear to let you know.
Click on Download to save the PDF locally on your computer.
Exporting data (CSV)
With kleio you can easily export data as CSV. CSV (Comma-Separated Values) is a file format that stores data in tabular form, where each row is a data record and the values are separated by commas.
- Open the action menu and select
Data (CSV). - This field now appears and you can further customize your CSV:
- Via
Edit field selectionyou can select the fields you want to export: - In the
Export titlefield, you can give your CSV file a name. - You can then click on
Generateto generate your CSV file. - Click on
Downloadto save the CSV locally on your computer.
While kleio is preparing your CSV, you can close the field at the top right. As soon as the export is ready, a box will appear in the top right corner to let you know.
Export files & media (ZIP)
With kleio you can export files & media as a ZIP. Downloading files & media as a ZIP file means that all your files (images, PDFs, etc.) will be downloaded in their original quality. The remaining information will not be downloaded.
Please note that it is not always possible to download large amounts of data in full. A stable Internet connection, sufficient storage space, etc. are factors that have an influence on this.
In such cases, you can contact our support team, who can carry out the download on request using a form. This service must be booked in advance and paid for in advance. Your data will then be sent to you via data transfer or on a hard disk. To ensure a clean export, we recommend carrying out the ZIP export in several portions. Depending on the amount of data, the export process can otherwise take a very long time and export errors could occur if the connection is unstable.
- Open the action menu and select
ZIP
- This field now appears and you can specify the name of the file in the
Export titlefield.
- Then click
onGenerate. - Click on Download to save the ZIP file to your computer.
You can close the field at the top right. As soon as the export is ready, a field will appear to let you know.
Your ZIP file with the file name Current_Date_Title.zip will appear in your download folder (or in the location you specified for the download).
Click on the file so that it can unzip itself.
The folder contains a clean folder structure with all your exported attachments in their original quality.
The file export.csv contains all metadata of your media & files in a CSV.
Export history
You can also view your export history in the action menu .
All downloads that have already been made are listed here and you can re-download downloads that have already been generated. It is advisable to give the exports names that help you to recognize them (unlike in the example screenshot).
Backup your kleio data
kleio offers two options for backing up your data locally and in the original resolution:
1. Export backup yourself
You can export your data step by step to ensure a clean and stable download. The exports are available in two formats:
- CSV files: Ideal for structured data backup and further processing.
- ZIP files: In addition to the structured data, they also contain the original files (e.g. images) in full resolution.
2. Request a complete backup via support
Alternatively, you can request a full backup directly from kleio support. Depending on the amount of data, this service may be subject to a charge.