Add Records

Every entry you make on kleio is a record. Every work, every actor, every exhibition, every news article, every press release, every performance - all of these are records on kleio.

A record can be described using various fields. This allows kleio to systematically record content. It is later possible to filter or sort by field content and field content can be selectively shown or hidden for export and display in the Space.

If you want to make a new entry on kleio, you can create a new record.

The following steps are necessary:

1. Click on the plus field at the top right of the middle section of kleio.

2. A menu will then open with various templates for your records. Choose the one that best suits the entry you want to make

 ➡️ You can find out more about this under Record Templates

3. The detailed view of your newly created record opens.

You will see a long list of fields on the left that you can fill in to describe your record. You can find out what these fields mean here: Describing records with fields. You can find out how to customize the fields to your needs here: Customize fields

On the right, you will see various folders (Gallery, Attached, Admin, Archive) to which you can upload files to add images, videos, audio or documents to your record. You can find out how to upload files here: Files & Media


4. You can see which template you have selected in the Type field. You can enter the title of the work in the Title field. If you fill in the Title field, the Label field is automatically filled in. The Label field is the only field that must be filled in for each record. It serves as an identifier for the record and is displayed in the overview of all records in the middle section of kleio.

Multilingual input of records

In kleio, content can be entered in the records in German, English and French. This means that visitors to your kleio website have the option of using language controls to change the language. We are currently working on making it possible to record other languages as well.

In order to record the content of your records in multiple languages, you must first select and prioritize the desired languages in your kleio account. ➡️ You can find out how to select and prioritize languages here: Input language and order.

Once you have activated additional languages, you can start multilingual input. To do this, open a record in the detail view. If you now want to enter the content in a different language, you can set the desired language in the language slider.

All content that kleio has not automatically translated is displayed in orange. This provides a good overview of what has already been translated and what still needs to be translated. It also provides you with assistance for the translation:

Now you can fill in the fields as usual. As soon as a field gets a new content, the orange text disappears and the text appears black.

Fields that are not translated are still displayed in the default language (in this example, this is German because it was set as the first priority). So if content does not need to be translated because it is the same for all languages, you can simply leave the fields in orange.

Translating Tags

kleio tags:

kleio automatically translates all kleio tags. In this example the kleio tags in the field Content Tags were translated. The tag “Trauer” (grief) was user created, therefore is not a kleio tag and must be manually translated.

Own Tags:

To translate your own tags, click on the arrow to the right of the relevant tag field and search for the tag (it will be displayed in orange). Then click on the three dots to the right of the tag:

Then click on the little pencil:

Now you can enter and save the tag in English. It will then also change color from orange to blue.

➡️ You can find out more about how to enter multilingual navigation in Space here: Settings & Design Options - Multilingual input of the Spaces

Duplicating records

If you have several records that are very similar, you can save time with the Duplicate record function. When you duplicate a record, all the contents are copied. You can then simply adjust the fields that need to be individualized and all others are already filled in.

The advantage over a template is that when duplicating, not only the field selection and sequence are copied, but also the field contents. However, the files and media are not copied.

You can duplicate a record by clicking on the three dots at the bottom right of the detail view.

Then click on Duplicate record and confirm your selection.

A new record now opens in the detail view. You can recognize that it is a new record by the changed ID number. It is best to change the title and label immediately to avoid any confusion.

Create record with text focus

To create a record that consists mainly or only of text (e.g. a press release, a poem, a song lyric,...), you can use the text edit field Original text to enter and format your text.

➡️ You can find out how to create a record with text focus here: Record with text focus

On this page

• Add Records
• Multilingual input of records
• Translating Tags
• Duplicating records
• Create record with text focus