Importing files and media

To upload something, you can either drag and drop the files into the field with the green plus or select them from your local filing structure on your computer by clicking on the green plus. You can select and upload one file at a time or several at once.

If you click on the plus, this field will appear and you can search for the files you want to upload on your computer.

kleio always recommends saving the best resolution of the files in kleio.

Your selected image will then be uploaded. Depending on the size of the file and the speed of your internet, the upload will take longer or shorter. As long as the record with the newly uploaded image has not yet been saved, the word "Preview" will appear above the image. This disappears as soon as you save your record.

kleio always recommends saving the best resolution of the files in kleio.

Your selected image will then be uploaded. Depending on the size of the file and the speed of your internet, the upload will take longer or shorter. As long as the record with the newly uploaded image has not yet been saved, the word "Preview" will appear above the image. This disappears as soon as you save your record.

Recommended Image Formats

In kleio, you can upload all common image file formats. However, not all of them can be displayed directly on the website. Files such as Photoshop documents (PSD) or RAW images need to be converted into a compatible format before they can be shown online.

The following formats are supported on the website:

• JPG / JPEG
• PNG
• BMP
• TIFF

Add PDF

PDFs can also be uploaded via the field with the green plus. Please note that PDFs with umlauts in the title cannot be uploaded.

Link video or audio files

You can upload and save video and audio files directly to kleio, but they cannot be played. You can upload such files in the same way as images.

To ensure that you and your website visitors can watch your videos and listen to your audio files, you first need to upload them to a platform such as YouTube, Vimeo, or SoundCloud.

Once uploaded, you can link these files to kleio, allowing them to be played seamlessly within your account and on your website.

To link a video or audio file in your kleio, click on the field below the green plus.

A new field will appear. Here you can enter the link to your file.

As soon as you have entered the link, the file will be displayed. Click on Link at the bottom right to save the file.

With linked files it often happens that kleio cannot generate an automatic preview image. A YouTube video is then shown to you like this, for example. You can then upload your own preview image if required.

Automatic preview image and customize preview image

kleio automatically creates a preview image of your file in jpg format. If this is not possible, you can upload a preview image for your file yourself. The original image is stored securely and unchanged.

Add alternative file name, copyright and caption

If you click on the image or file, the detailed view opens. Here you can give the file an alternative name, note the copyright and add a caption. If the file is made available for download, this alternative file name will be displayed.

➡️ Here you can find out how to make the copyright visible on the Space: Settings detailed view

Replace image or file

You can also replace images and files at a later date. For example, you can download a document, edit it and upload the latest version again. To do this, click on the circle with the replace symbol at the bottom right.

Download original file

You can also download your original images individually at any time. To do this, click on the circle with the download symbol at the bottom right.

Select preview picture

If you upload just one image, kleio will automatically make it the preview/cover image. This will be displayed first on your website and in the overview of all records. You can recognize the cover image by the selected star ⭐ symbol at the top left of the image. If you upload several images, you can select a cover image yourself by clicking on the star.

Move images and files to another folder

You can also drag and drop your files from one folder to another after uploading, e.g. from Gallery to Attachment.

Delete images and files

If you want to delete a file, you can move your mouse over the image. A red box with a small dustbin will appear. Click on it to delete the image.

Best quality on kleio

You can also use kleio as a backup of your data. We recommend that you always import the best image.

There is a maximum volume of 2 GB per file or a maximum of 178,000,000 pixels or 16,000 x 16,000 pixels.

All your uploaded images and files can be downloaded again at any time. kleio automatically calculates the required formats, profiles and image sizes for exports and online publishing and creates a jpg copy. The original images remain securely stored.

➡️ You can find out how to download a single original file here: Download original file

➡️ You can find out how to export all your records as zip files here: export zip file

On this page

• Importing files and media
• Recommended Image Formats
• Add PDF
• Link video or audio files
• Automatic preview image and customize preview image
• Add alternative file name, copyright and caption
• Replace image or file
• Download original file
• Select preview picture
• Move images and files to another folder
• Delete images and files
• Best quality on kleio