Curate digital exhibition
kleio allows you to invite other users to your space, i.e. your website. They can then share their records with you and you can display them on your website.
One way to use this function is to show a digital exhibition. You can either create a digital mirror of a real exhibition or create a purely digital exhibition.
One example of a digital exhibition is the interdisciplinary cultural directory initiated by the makers of kleio:
Video Tutorial
Step by Step Video Tutorial in German. Will be available in english soon.
Instruction
Here you will find step-by-step written instructions:
1 - Decide which website you want to invite other users to.
You can show the exhibition as part of your personal website, as part of your Main Space. Then you can follow the steps below in your main space.
Or you can create a new website for it. Then you need to add an additional website first.
➡️ You can find out how to create a new website here: Add Website
Once this is created, you can follow the steps below with this new website.
2 - Invite users to your exhibition
Click on Add Collaborators on the website to which you want to invite other users
The following window will open up:
Click invite Collaborator
Then the invitation Window will open:
1: Here you can search for users. Type in the name and users will be suggested to you. You can also select several at once. If the person does not yet have a kleio account, you can also invite them via their email address.
2: Here you can type in your invitation text. Explain what the aim of your exhibition is and describe what kind of records you want the invited users to share.
For example:
Dear Anna I would like to do a digital exhibition with kleio on the subject of "Invented". Since you deal with this topic in your art, I would love you to be part of it. Please share 5 works with me that deal with the topic and your profile record so that I can depict you as an artist. I look forward to it! Best regards Manuela
3: Set the contribution limit. How many records should the invited users be allowed to share with you? In this example, there are 6 records: 5 works and 1 profile record.
You can also adjust these afterwards.
4: Determine your dropset
The dropset is the place where all records that are shared with you end up. The best practice is to create a set called "Inbox".
When you're working on the navigation of your website later, make sure that your inbox set is invisible and cannot be seen on your website. You can find out how to do this here: Display status
This way, work shared with you will not appear directly on your website, but you can keep an overview through your inbox.
Now you can send your invitation! The users will be notified of your invitation by email.
3- Manage Collaborators
As soon as you have invited a user, they will appear on the list.
You can click on Remind on the right to send the invitation again.
As soon as someone has accepted your invitation, the display changes.
You can now continue to manage your collaborators in this field:
1: Here you have an overview: How many people have I invited? How many have already accepted my invitation? How many contributions (records) have been shared with me?
2: Here you can continue to invite people to your exhibition as described above.
3: Here you can search your Collaborators.
4: Here you can see if someone has accepted your invitation. As soon as this green field appears, the person has accepted your invitation. You can also see how many posts the person has already shared with you. (In comparison: At the bottom of the list you see Norbert, he has not yet accepted the invitation).
5: Here you can go directly to the invited person's website
6: Here you can contact someone again or change the settings. See Edit & Contact
7: Here you can remove someone from your digital exhibition. All their works will then disappear.
Edit & Contact
Here you can do different things
1: You can write to the person again.
- For example, if the person has still only shared 3 out of 5 records with you after a long time...
- or if you change your exhibition and increase the contribution limit, for example...
- or when your exhibition is finished and you want the artists to give you feedback
- ...
The text field always shows the last text you sent. If you click in the text field, you can customize it.
2: You can adjust the contribution limit. If you want to have more records than planned. The person will only be informed if you write something in the text field!
3: Change the dropset. The person will only be informed if you write something in the text field!
4 - Manage shared Records
Now you have to wait until the first people share their records with you. These will then appear in your selected drop set (in this example, in the "Inbox" set).
This is what it looks like:
In this example, four records have already been shared.
Now click on your dropset to view them.
Now you can check whether the records correspond to what you need for your exhibition and drag & drop the records into the corresponding sets.
In this example, I drag the two profile records into the Artists set and the two works into the Works set. As soon as I have stored the records correctly, I remove them from the drop set. This way I always have an overview of which new records have been shared and which I still need to check and categorize and which I have already edited.