Show your Community
You can map your network with a kleio Collaborative Space. In addition, clubs, associations, schools, etc. have the opportunity to easily display their members, students, etc.. There are no costs for the individual members of the community, as everyone can create a profile record with kleio free of charge and share it with the community.
Examples of this are
- Visarte Zurich uses kleio to map its members: https://visarte-zuerich.kleio.com/
- muse-um Zürich uses kleio to map its member museums: https://muse-um-zurich.kleio.com/38_mitglieder
Video Tutorial
Step by Step Video Tutorial in German. Will be available in english soon.
Instructions
Here you will find step-by-step written instructions:
1 - Decide which website you want to invite other users to.
You can show your community as part of your personal website, as part of your Main Space. Then you can follow the steps below in your main space.
Or you can create a new website for it. Then you need to add an additional website first.
➡️ You can find out how to create a new website here: Add Website
Once this is created, you can follow the steps below with this new website.
2 - Invite Users to your Community
Click on Add Collaborators on the website to which you want to invite other users
The following window will open up:
Click invite Collaborator
Then the invitation Window will open:
1: Here you can search for users. Type in the name and users will be suggested to you. You can also select several at once. If the person does not yet have a kleio account, you can also invite them via their email address.
2: You can type in your invitation text here. Explain why you are inviting the person to the community and what record they should share with you.
For example:
Dear AnnaAs a member of the Kulturverband Kunterbunt association, we invite you to share your profile with us via kleio. We would like to show all our members on our website with kleio profiles.
Accept this invitation. Create an account if you don't have one yet and then move your profile record into our shared kleio space.
We look forward to seeing you!
3: Determine the contribution limit. How many records should the invited users be allowed to share with you? In a community, there is often only 1 record, namely the profile record.
You can also adjust this afterwards.
4: Determine your dropset
The dropset is the place where all records that are shared with you end up. The best practice is to create a set called "Inbox".
When you're working on the navigation of your website later, make sure that your inbox set is invisible and cannot be seen on your website. You can find out how to do this here: Display status
This way, work shared with you will not appear directly on your website, but you can keep an overview through your inbox.
Now you can send your invitation! The users will be notified of your invitation by email.
3- Manage Collaborators
As soon as you have invited a user, they will appear on the list.
You can click on Remind on the right to send the invitation again.
As soon as someone has accepted your invitation, the display changes.
You can now continue to manage your collaborators in this field:
1: Here you have an overview: How many people have I invited? How many have already accepted my invitation? How many posts (records) have been shared with me?
2: Here you can continue to invite people to your community as described above.
3: Here you can search your Collaborators.
4: Here you can see if someone has accepted your invitation. As soon as this green field appears, the person has accepted your invitation. You can also see how many posts the person has already shared with you. (In comparison: At the bottom of the list you see Norbert, he has not yet accepted the invitation).
5: Here you can go directly to the invited person's website
6: Here you can contact someone again or change the settings. See Edit & Contact
7: Here you can remove someone from your community. All their shared records will then disappear.
Edit & Contact
1: You can write to the person again.
- For example, if the person still hasn't shared their profile record with you after a long time...
- or if you change your community and, for example, increase the contribution limit...
- or when your community is ready and online and you want to inform the members
- ...
The last text sent always appears in the text field. If you click in the text field, you can customize it.
2: You can adjust the contribution limit. If you want to have more records than planned. The person will only be informed if you write something in the text field!
3: Change the dropset. The person will only be informed if you write something in the text field!
4 - Manage shared Records
Now you have to wait until the first people share their records with you. These will then appear in your selected drop set (in this example, in the "Inbox" set).
This is what it looks like:
In this example, six records have already been shared.
Now click on your dropset to view them.
Now you can check whether the records correspond to what you need for your community (are they the profile records?) and drag & drop the records into the corresponding sets.
As soon as I have filed the records correctly, I remove them from the drop set. This way, I always have an overview of which new records have been shared and which I still need to check and categorize and which I have already edited.